What is an Private Integrator, and What Does It Do?
What is a Special Integrator? A special integrator is an intermediary institution that has obtained the authority to create electronic records such as e-Invoice, e-Ledger, e-Archive Invoice, e-Ticket, etc., on behalf of taxpayers by meeting the conditions determined by the Revenue Administration (GİB). These private companies provide all these services through the applications they have developed. Private integrators that have the authority to provide e-Government applications through their own infrastructure must pass some tests of the GİB, have certifications such as Information Security, Business Continuity, Information Technology Service Management System, employ personnel with at least one ITIL certification, and obtain compliance evaluation reports related to the signing process of the fiscal seal certificate from TÜBİTAK BİLGEM Public Certification Center. You can access the list of all private integrators approved by the GİB on the e-Invoice official website:
What Do Special Integrators Do? Let's examine what special integrators do together. Special integrators:
Create, send, and track all records according to the technical guides determined and published by the GİB. Sign electronic records with their fiscal seal or HSM devices with high-speed signing power without the need for the taxpayer's fiscal seal in e-Invoice and e-Archive Invoice. They commit to ensuring that the system they provide is accessible and operational 24/7. Provide access to records through the web portal they provide. They bear the costs of information technology system, server, and database. They follow and inform the taxpayer about updates in legislation and technical guides and also apply these updates to their own system. If they provide storage services, they store electronic records for the committed period. If there is a Disaster Recovery Center, they back up the taxpayer's data. This prevents data loss during crises and disasters. They ensure automatic data exchange with ERP programs of the businesses. Why Are Special Integrators Important for Businesses? Special Integrators help businesses seamlessly integrate e-Invoice processes with their existing software systems. This reduces the need to manually perform e-invoice transactions, saving time and labor. Automation processes reduce the likelihood of human error in e-Invoice transmissions and receipts. This means accurate and error-free invoice transactions. Moreover, Special Integrators can provide detailed reports and analyses on e-Invoice processes, helping businesses better manage their financial data and make informed business decisions.
What Are the Advantages of Special Integrators for Businesses? We can list the advantages of special integrators as follows:
e-Invoice special integrators are professional teams specialized in e-invoice processes. They support businesses in these processes, making it easier for them to transition smoothly and manage the process. e-Invoice special integrators accelerate e-invoice processes and increase efficiency for businesses. Faturas are instantly prepared and sent to the recipient through automation and integration. This ensures that processes are completed quickly and accurately. e-Invoice processes contain sensitive financial information, and security is essential. Special integrators ensure that businesses securely manage their e-invoice processes. e-Invoice special integrators enable businesses to digitally archive invoices regularly. How Are the Costs of Special Integrators Determined? The costs of special integrators are determined based on the needs of the business and the desired level of service. These costs can be in the form of monthly/yearly subscription fees or transaction-based pricing. Factors such as the scope of services provided by special integrators, the level of technical support, the volume of e-Invoices, and additional features can affect costs.
How Is Data Security Ensured by Special Integrators? Special Integrators use various important methods to ensure data security in e-Invoice processes. These methods include data encryption, strong identity authentication mechanisms, secure server infrastructure, and access controls.
Data encryption ensures that sensitive data is encrypted during transmission and decrypted by the recipient. Strong identity authentication mechanisms prevent unauthorized individuals from accessing systems. Secure server infrastructure ensures the security of servers where data is stored and managed. Access controls are set up so that only authorized users can access specific data. Thanks to these security measures, special integrators ensure the highest level of data security in e-Invoice processes, protecting businesses' data and processing it securely.
How Is Customer Support Provided by Special Integrators? Special integrators typically provide customer support teams that offer quick responses and solutions to customers through communication channels such as phone, email, or live chat. Additionally, special integrators often prepare comprehensive knowledge bases and frequently asked questions (FAQ) sections to help customers solve their problems on their own.
Mikro Yazılım, Among the Top Three Special Integrator Companies! Mikro Yazılım, which was awarded the e-Invoice special integrator title by the GİB in 2013, is currently among the top three special integrator companies with more than 50 companies. As one of the largest service providers in the e-Transformation market, Mikro Yazılım is the choice of 10% of the market in e-Transformation services. Mikro Yazılım, which provides solutions for both large and medium-sized companies as well as smaller companies, has more than 300 business partners, including a wide dealer network.
Frequently Asked Questions We have compiled answers to some frequently asked questions about special integrators:
What Are the Experience and Expertise Areas of Special Integrators? Special integrators consist of professional teams experienced and specialized in e-Invoice and other electronic document processes. These teams specialize in processes such as creating, sending, receiving, and storing electronic documents. The experience and expertise areas of special integrators include e-Invoice protocols and standards (such as UBL, XML, EDI), data encryption and security, compliance with legal regulations, integration and automation technologies, and developing customized solutions for customer needs.
Why Do Businesses Need Special Integrators? Businesses need special integrators because e-Invoice and other electronic document processes and e-Transformation applications are complex and involve technical details. Special integrators help businesses successfully manage these processes.
What Measurable Results Can Special Integrators Offer to Businesses? Acceleration of business processes and increased efficiency, reduction in paper and postage costs, decrease in error rates, and reduction in the number of corrected transactions are measurable results provided by special integrators to businesses. In addition, increased data security and privacy due to the more secure management of e-Document processes are measurable outcomes.
Are There Other Methods for Creating Electronic Records Besides Using Special Integrators? In addition to special integrators, there are two
